Arrive at the retreat center by 11:00 or 11:30 AM to begin the setup process. Guests will arrive at 2:00 PM, so have the “Inside lounge area” and “APL storage” space fully set up by 1:50 PM.
Delivery Check 🚚
Meet the delivery team. Verify that all items have arrived and that boxes are numbered correctly. Make sure everything is ready before the guests arrive.
Prepare the Ceremony Hall 🕊
Ensure the ceremony hall is clean. If needed, contact the villa manager or cleaner to address any issues. Set up the APL storage boxes and Aya tapestry. Cover the windows for privacy. Prepare the altar for the “Onanya” to ensure everything is in place.
Set up the Integration Hall 📚
Arrange the integration hall with books, candles, and plants in jars to create a peaceful atmosphere for participants to relax in after ceremonies.
OPTIONALLY: Meet the Transportation Team 🚐
Upon arrival, meet the transportation team to coordinate the smooth transfer of guests and any necessary items
(If time allows or if requested by Sasha or Boris).Welcome guests as they arrive. Introduce yourselves and assist Boris and Sasha with the luggage. Be prepared to explain the different areas of the retreat and answer any questions. Supervise the cleaning lady to ensure she completes her tasks properly.
- 7:45 PM: Team & Guest Introductions 🌸
Be present at the introductions with guests and the team. Read the “
Team Introduction Circle Guidelines” and prepare short, warm speeches to introduce yourselves to the group.
Set up candles before the dark to create a cozy and welcoming atmosphere. 🕯