• Complete a detailed medical intake form.
• Participate in a therapist screening (if required) to ensure clearance for the retreat.

• Medical history
• Intentions for the retreat
• Mental health background

• Review Data: Assess all collected information to understand each participant’s health and mental state.
• Discussion Circle: Lead a discussion circle with the team on the first day of arrival or via Zoom before the retreat, aligning on participants' needs, roles, and any key concerns.

Ceremony Observations

• Identify any significant physical, emotional, or behavioral reactions during/after ceremonies.
• Ensure immediate issues are communicated to Sasha or Boris for swift intervention.

• Therapist and Facilitator:

• Physical: Persistent vomiting, uncontrollable shaking, or other concerning physical symptoms.
• Emotional: Intense emotional releases such as prolonged crying or visible distress.
• Behavioral: Signs of confusion, disorientation, withdrawal, or other notable behavioral changes.

• If needed, inform the lead facilitator "Ubi" directly, especially if immediate in-person support is required and he is available.

• Immediate Awareness: Critical issues are promptly addressed by key team members.
• Efficient Documentation: Focus on impactful reactions without unnecessary details.

• Assist participants in reflecting on and integrating the emotional and mental experiences from the ceremonies.

• Lead one integration talk following each ceremony.
• Maintain a focused, supportive, and non-interpretive environment for participants to process their experiences.

• Emotional Insights: Help participants explore the emotions that surfaced during the ceremony, including any breakthroughs, challenges, or emotional blocks.
• Mental Clarity: Support participants in identifying new understandings, perspectives, or insights gained during their experience. Ask gentle follow-up questions if clarification is needed.
• Challenges: Address any unresolved emotional difficulties that may require further attention or support.

• If participants mention physical symptoms during integration (such as strong or persistent pain), respectfully guide them to discuss these privately with the Onanya, Sasha, or Boris.
• In cases where the physical symptom appears serious or is still present, inform Sasha or Boris immediately after the session to ensure appropriate follow-up and support.

• After each integration session, record significant emotional shifts, breakthroughs, or important reflections.
• Use the Integration Form to document these insights clearly and concisely for ongoing participant support.

• You may delegate the task of completing the Integration Form to the assisting facilitator if needed.
• Ensure that all notes are carefully reviewed and understood before submitting them to Sasha.
• Confirm that the facilitator has also added their observations or complementary insights when necessary.

• Emotional Integration: Helps participants process and integrate their experiences effectively.
• Comprehensive Documentation: Ensures key insights are tracked and communicated for ongoing support.

• Provide a confidential space for participants to explore personal emotional or mental insights not shared in group settings.
• Offer deeper individual support and reflection.

• Therapist and Facilitator:
• Confidential Support: Create a safe environment for participants to discuss personal struggles, breakthroughs, or insights.
• Inform the Core Team: If important issues arise that could impact the participant’s well-being or the group, immediately inform the core team.
• Message Sasha and Boris: Ensure they are aware of significant developments or urgent matters without delay.
• Facilitator Support: If the therapist feels comfortable, the facilitator can shadow during private talks to offer additional support.

• Individual Support: Facilitates personal growth and addresses specific needs.
• Team Awareness: Ensures the core team can respond to significant issues appropriately.

• On the final day of the retreat, during the Morning Integration Circle, followed by short individual check-ins before departure.

• Facilitator and Therapist: Lead a light, supportive closing circle. Offer participants a space to share any final reflections, emotions, or insights. Keep the tone soft and natural, respecting the overall tiredness of the group.
• Create a simple and heartfelt "goodbye" moment, recognizing the end of the retreat process.

• Share the Post-Retreat Integration Plan based on APL guidelines.
• If participants have questions about post-retreat support, self-care, or integration, offer tips based on APL materials and your professional experience.
• Emphasize key points: importance of rest, healthy eating, hydration, spending time in nature, and maintaining gentle social interactions.
• Recommend follow-up therapy or integration circles if needed.
• Customize any advice based on the participant’s individual situation.

• During individual check-ins, briefly observe each participant’s emotional and mental state.
• Confirm that participants are stable and ready for departure.
• If there are any concerns (e.g., emotional instability, confusion, strong unresolved emotions), inform Sasha or Boris immediately.

• Comprehensive Care: Ensures participants leave feeling supported, grounded, and with clear guidance for post-retreat integration.
• Safety and Support: Maintains participant well-being by offering one last opportunity for emotional support and identifying anyone needing additional attention before they leave.

• Confidentiality : Maintain strict confidentiality to build trust and ensure a safe space.
• Providing a Metaphor: Utilizing metaphors and imagery to frame the sharing circle as a collective journey of exploration, reflection, and integration.
• Respect : Approach each participant with empathy and without judgment.
• Support : Offer unconditional support and validation.
• Presence : Be fully engaged and attentive during sessions.
• Authenticity : Encourage honest and open sharing.
• Active Listening : Listen deeply and respectfully to each participant.
• Empathy : Provide compassionate understanding.
• Community : Foster a sense of collective healing and connection.
• Safety : Ensure emotional safety by maintaining clear boundaries.

• Complete intake forms and screenings.
• Fill out the Morning Check-In forms post-ceremony.
• Engage in private talks and integration sessions as needed.
• Follow essential retreat guidelines.

• Review participants' medical intake forms and mental health histories.
• Study all materials provided by APL Journeys in the Hub, including intercultural philosophy, information about Ayahuasca, and the center’s unique approach.
• Participate in or lead the pre-retreat team meeting (via Zoom or in person) to align on participant needs, team roles, and key concerns.
• During this meeting, important information from medical screenings will also be discussed.

• Conduct one scheduled One-to-One session with each participant to address emotional and mental insights (approximately 30 minutes).
• Follow trauma-informed care practices in all interactions with participants.
• Uphold the ethics and core values of APL Journeys in all aspects of work.

• Be available to provide psychological and emotional support during ceremonies if needed.
• There is no need to actively document physical or behavioral reactions during ceremonies unless a serious concern arises.
• In such cases, inform Sasha or Boris immediately via Telegram.

• Support integration circles by helping participants reflect on emotional and mental insights after ceremonies.
• Each participant will have around 7 minutes to share.
• Your role is not to interpret or analyze, but to gently guide participants in recognizing, clarifying, and naming their emotional and cognitive experiences.
• Use soft time management (7-minute timer with a quiet sound) to help the group maintain focus, especially with larger groups (up to 15 participants).
• Document key emotional shifts, insights, or breakthroughs (or delegate it to facilitator) and submit the notes to Sasha or Boris after the session.

• Conduct private individual sessions offering confidential emotional and mental support.
• Create a safe, non-judgmental space for participants to explore deeper insights they may not wish to share in the group.
• If significant concerns arise, notify Sasha or Boris immediately.
• If needed, a facilitator may quietly join to support specific One-to-One sessions.

• In case of any urgent concern about a participant’s mental or emotional stability, immediately inform Sasha or Boris via Telegram.
• Stay available to assist if emergency support is required.

• Help facilitate a light integration circle or short check-in session, depending on the energy of the group.
• The main focus is to feel the atmosphere, offer space for any final reflections.
• Answer any questions participants may have about post-retreat self-care, using the APL Post-Retreat Guidance as a reference.
• You are welcome to offer additional tips based on your own professional background if appropriate.
• If there are any concerns, inform Sasha or Boris immediately.

• Guide the Process: Lead the circle with clear intentions and maintain a positive and supportive atmosphere.
• Ensure Safety: Monitor the group to ensure everyone feels safe and supported, addressing any emotional distress promptly.
• Document Integration: Document key insights and share them with the core team to facilitate continuous support.
• Immediate Notification: In the event of an emergency or urgent situation during the sharing circle, immediately notify Boris, Sasha, or the appropriate team member to ensure prompt intervention and care. 🚨

• Receive health concern reports and integration insights.
• Offer additional guidance during emergencies and post-retreat follow-up.

• Dress neatly and casually.

• A clean, tidy, and respectful appearance helps create trust and maintains a professional yet relaxed atmosphere for participants.

• However, if a question is specifically addressed to the therapist, we ask for attentiveness and a timely response.

• The purpose of the introduction is to establish trust, demonstrate professionalism, and make it clear that you are available for support if needed.

• It generally works best to offer short 15-minute check-ins at the beginning - before the 1st and 2nd ceremonies - and another 15-minute check-in toward the end, before or after the 3rd ceremony.

• The aim is to support organic integration through participant-led insight, while maintaining a respectful, focused, and time-sensitive group dynamic.

• When leaving the retreat space (e.g., visiting the beach or other nearby areas), always carry your phone and remain reachable for urgent communication if needed.

• When participating in post-retreat integration calls, please ensure you are in a quiet space with a neutral, tidy background to help maintain a focused and professional atmosphere.